If you use Google Docs frequently, you are no doubt aware of the problems you might face when trying to share Google Docs.
Basic functionality is fine, of course, but if you share a lot of documents or want something more specific than what Google Docs gives you, you might start to struggle. Fortunately, there are a number of different extensions to help you out. Here are four of the best.
First on this list comes Sir Links-a-Lot. If you’re the type of person who frequently shares Google Docs, this extension can help streamline and simplify that process.
Sir Links-a-Lot is an extension for Google Chrome that gives you quick and easy access to better sharing tools for any Google document you have open.
All you have to do to use Sir Links-a-Lot is navigate to a Google document you want to share. Take a document you just created, for example, then click the Sir Links-a-Lot button in your Extensions Bar.
This will give you a popup window with a bunch of different options. You can choose to change the URL you share from the default, which anyone can edit, to one of four different options.
You can choose to have the link you share create a copy of your original document, preview your document, work as a template, and even export it as a PDF to those you give the link to. These are great tools if you’ve just learned how to create pageless documents in Google Docs, for example.
If you’re bothered by the length of the URL when doing this, you can also choose to have Sir Links-a-Lot shorten the link when you copy it to your clipboard. This automatically produces a bit.ly link that you can use.
What’s great about Sir Links-a-Lot is that it doesn’t just work with Google Docs. It also works for Google Sheets, Slides and Drawings. If you’re the type of person who’s plugged into Google’s entire suite of programs, then Sir Links-a-Lot will likely serve you well.
Next on this list is DocSecrets. If you’re worried about the privacy of Google Docs or just want to be able to store important information without having to worry about unwanted eyes seeing it, then DocSecrets might just be what you’re looking for.
DocSecrets is an add-on for Google Docs, which means that once installed, you will be able to find it in the Extensions tab in Google Docs as opposed to in your Chrome browser.
Once you open DocSecrets, you’ll be asked to create a passphrase, which is what the extension uses to encrypt and protect the information you put in your Google Docs. Once you’ve created this passphrase, you’ll be good to go.
Using DocSecrets is quite simple. All you have to do is select a space on your Google Docs as you normally would, except instead of typing in the Doc itself, you type in the DocSecrets menu.
The resulting hidden text is automatically inserted into the document where your cursor was. You can change it from the DocSecrets menu, including the color used to display its position. You can also reveal it if you decide the secret is no longer worth keeping.
One of the biggest appeals of DocSecrets is that you can share it with others. All you have to do is give them your password, and they will be able to access, view, and edit your secrets. If your chosen passphrase is too revealing or confusing, you can always change it before doing so.
If you’re looking for a simple, lightweight, and incredibly useful Chrome extension, then Open Link in Google™ Docs is a great extension to do just that. As you might guess from the name, Open Link in Google™ Docs is a fairly simple Chrome extension that does exactly what it claims.
If you frequently download documents and PDFs, you probably know how annoying it can be to download those documents to your computer and then upload them to Google Docs to share or edit.
Open Link in Google™ Docs eliminates most of this complicated process by allowing you to open links to documents, PDFs and images directly in Google Docs. If you’ve just learned to read Google Docs, this is a great thing to combine so you can easily listen to any document you find online.
The way it does this is quite simple. Each time you left-click on a link, Open Link in Google™ Docs will add an additional option to open in Google Docs. It will only work with supported file types, so you can open any website in Google Docs, but for documents and such, it’s invaluable.
Finally, we have Docs to Markdown. If you’re the type of person who frequently works with markdown or HTML for your job or hobby, then Docs to Markdown is a must-have extension.
Like DocSecrets, Docs to Markdown is actually an add-on for Google Docs, which means you won’t be accessing it from your browser, but rather from Google Docs itself. It’s easy. All you have to do is open the Docs to Markdown menu from the Extensions tab in Google Docs, and you’ll be good to go.
At its core, Docs to Markdown is very simple to use, but it offers plenty of customization options, which is great for large documents or if you want to fine-tune your output.
Initially, all you have to do is select Markdown or HTML at the top of the extensions context menu. The process is quite quick and automatically copies the output directly to your clipboard. This means all you have to do is stick it where you want it to go.
If there are any errors with the output or any warnings, Docs to Markdown will warn you. Alternatively, if you’re picky about how your output looks, you can always adjust the plugin settings as well.
There are options here like demoting headers or HTML wrapping, which are little quality-of-life features that can come in handy when you need them.
Do more with Google Docs
As you can see, Google Docs sharing is one aspect of how you can use Google Docs that can be easily enhanced with extensions. Whether you’re trying to simplify the way you share Google Docs with links or share your work in HTML code, there are plenty of extensions to help.
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